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Bowls In Focus : January 2011
8 Bowls In Focus 3 Level Information bytes from Head Office Historic First VRAG Meeting The thirty-two (32) Interim Victorian Regional Advisory Group (VRAG) representatives from across the state travelled to Bowlers House last month for another significant moment in Bowls Victoria’s history. VRAG, a perhaps harsh-sounding acronym, is the body of 16 men and 16 women with the role of communicating directly with the Board and Chief Executive on the matters impacting on their particular Regions, positively and otherwise. In this first meeting, the brief for each pair of representatives was to provide an update on the progress in each Region in establishing the new Region structure in readiness for 1 July 2011. In some cases, such as the Sandbelt Region of Melbourne’s southern metropolitan sub- urbs, there is to be one entity servicing the Clubs in that area - the Region Executive/ Board and its Committees. In other areas, such as the Murray Mallee Region, there will also be Divisions within the Region. Such Regions will see merging of current RVBA Associations and VLBA District Ladies Bowling Associations to form these Divisions as combined entities. Dispersal of Funds: One of the major concerns expressed across the VRAG Representatives was that of the future funding of the Regions and Divisions, but specifically in relation to the funds currently held by the RVBA Groups and Associations and the VLBA District As- sociations. It appeared that, in the worse case sce- nario, the money contributed over years to the management of bowls at these levels was not going to be transferred across to the new Regions and Divisions. The fact is, in the same way that applied to the RVBA and VLBA when amalgamating, all of the assets and liabilities were simply trans- ferred to the new entity of Bowls Victoria. Most constitutions enable the transfer of assets and liabilities to a ‘like’ organisation: there aren’t too many organisations more ‘like’ to the Associations and Districts than the new Regions and Divisions. So, to those who will be managing the transfer of assets and liabilities when either winding up or amalgamating or establishing newly incorporated entities, please ensure that the money that belongs in the local bowling community at Group, Association or District level, stays in the local bowling community at Region or Divi- sion level. Where there are, for instance, two clubs moving into one Region and 10 clubs into another Region, consider allocating the funds as 2/12 to one Region and 10/12 to the other. Life Member Presentations The Life Members of the RVBA and VLBA were presented with their Bowls Victoria Life Members badges, ties/scarves, lapel pins and hatbands last month, after a light luncheon at Bowlers House. Having made (and in many cases still making) great contributions to our sport in Victoria, the Life Members enjoyed catching up - in some cases for the first time in many years. Those present were Les Baker, Betty Collins OAM, Max Deason, Ian Dewar, Fay Dunn, John Gullan, Norm Knopp OAM, Doug Osborne, Ray Smith and Ted Whitehead OAM. Absent on the day were former state presidents Arnold O’Brien OAM and Valmai Lewis. Actually, Arnold was in Colac competing in the State Over-60 Pairs championship; while another outstanding contributor to Victorian bowls yet to be presented with his Bowls Victoria medallion is Hall of Fame member Bob Middleton OAM, who was also in Colac, as tournament director. VicHealth Club Grants VicHealth Club Grants are now open and available to Bowls Clubs. Details and application forms can be found at http://www.vichealth. vic.gov.au/activeclub Quick reference guide: Grants available: Up to $2,500 per application. Deadline for applications: 9 February 2011, 4:00 pm. Faxed or emailed applica- tions will not be accepted. Successful applicants notified: 18 March 2011. A random selection of suc- cessful applicants will be contacted to con- firm expenditure of funding within six (6) months from notification date. Enquiries: Ring 03 9667 1308 Apply now: Please read both the Fund- ing Guidelines and the Terms and Condi- tions before lodging an application. Apply online for VicHealth’s Active Club Grants 2010-11 using the online application sys- tem. You will be able to print a copy of your application from the online system. If you are unable to apply online, you can request a hard copy application form via the website on activeclub@vichealth. vic.gov.au Region and Division Transition Committees Chief executive Peter Hanlon offers the following advice to Transition Committees in relation to Schedules of Activities: 1.You should now be assessing the draft Region/Division Constitutions and making the modifications which suit your Region/Division; 2. When ready, submit the proposed Constitution/s to Bowls Victoria for a quick response on changes/amendments made and to enable any major changes (to word- ing etc) to be made and returned to you; 3. Plan to then consult with Clubs in your Division/Region on the Constitution/s, make amendments where necessary, to a point where you are comfortable with the support of your Clubs; 4. Liaise with Bowls Victoria (me) in relation to the procedures for incorporation of the new Region and Divisions; 5. Provide all clubs within your Region with copies of the draft Constitution/s and request that they take whatever steps are necessary within their own club to decide how to advise their delegates on how to vote at the SGM of clubs proposed in 6 below (and 7 below if appropriate); 6. Plan to schedule a Special General Meeting (SGM) of Region Clubs at which to vote on the Constitution and the incor- poration (please refer to Note following 19.) of the new Region; 7. Plan to schedule separate Special General Meetings for each Division’s Clubs at which to vote on the Constitution and the incorporation (normally through merging current Associations/DLBAs) of the new Division; 8. Anticipate successful votes of sup- port for the new Region and Divisions; 9. Plan to have an Interim Board prior to the elections (below); 10. Plan for the Interim Board to submit Constitutions to Consumer Affairs for approval and granting of an Incorporation Number under the Associations Incorpora- tions Act; 11. Plan to apply for an ABN for the Region and for each Division once Incor- poration is complete; 12. Over the coming couple of months, Bowls Victoria will work with you on the details of each Committee (Terms of Reference) so that your Committees can be advertised; 13. Plan to call for nominations for the new Committees at Region level; 14. Plan to call for nominations for the new Committees at Division level (De- pending upon the structure and operation of your Region it may not be necessary to carry out both steps outlined in 13 & 14); 15. Plan to appoint Returning Officers and Scrutineers for each SGM Region and Division; 16. Plan to call the first AGM of the Region at which to elect the Board and Committees, perhaps using proxy or postal voting (to be determined); 17. Plan to call the first AGM of each Division at which to elect the Board and Committees, perhaps using proxy or postal voting (to be determined) (Depend- ing upon the structure and operation of your Region it may not be necessary to carry out both steps outlined in 16 & 17); 18. Plan to open bank accounts when the ABN arrives; 19. 1 July 2011, commence operations as Region and Divisions. Note: Bowls Victoria will provide direct assistance and advice on the process of incorporating the new Regions and Divisions. However, please refer to the details on the process for changing, amalgamating or cancelling registration of an incorporated association as found at www.consumer.vic.gov.au under change, amalgamate or cancel an incorporated association. Details of the process for incorporation can be found at www.consumer.vic.gov.au under Incorporated Associations. Similarly, details of the process for applying for an Australian Business Number (ABN) can be found at www.ato.gov.au under ABN Essentials. Tuesday Pennant and Inclement Weather Teams are reminded that under Bowls Victoria Tuesday Metropoli- tan Pennant Guidelines, the rule that applies to pennant competitions and wash outs is 8.14 (d) NOT 8.15. The latter (8.15) applies only to Play-Offs and Post Sectional Matches - not rounds of pennant. Please read these rules closely and be aware of pro- cedures when pennant matches are threatened by inclement weather. Also, Side Captains, when completing the return sheets at the end of pennant, please ensure the following: • Whenever a game is incomplete, record the number of ends completed on the Check Sheets, and • Write your own side’s details on the Check Sheet (to avoid errors). • Pictured with President Graeme Hosken (centre rear) are Bowls Victoria Life Members (back row): Ted Whitehead OAM, John Gullan, Betty Collins OAM, Les Baker, Doug Osborne, Ray Smith, Max Deason. (front row): Ian Dewar, Fay Dunn, Norm Knopp OAM.